Audits and processes all invoices for the County for payment. Works with Treasurer’s Office to print and distribute checks and works with Purchasing to ensure the county is paying the correct amount per bid/contract. Participates in planning of programs, policies or objectives for own work group and department.
Processes invoices from all county departments verifying that the correct vendor is used, the invoice is billed at the correct price by checking against bids/contracts, and that the purchase order agrees to the product billed for on the invoice. Audit invoices to verify that all fees/taxes are applicable, submits sales tax exemption certificates to vendors for removal of taxes charged if needed, and communicates with the different buyers in Purchasing to resolve invoice differences. Enters each invoice into system after invoices have audited, and records payment information on each invoice. Provides departments and vendors assistance with reports and/or inquiries on invoices, payments, and budget issues. Assists departments with determining the correct account code by gathering backup information on items that have posted through the Accounts Payable system. Prepares reports and run jobs to transfer the payment process to the Treasurer’s Office for printing of the checks for payment. Prepares disbursement reports for commissioners’ court approval of bills and posting on the County website. Processes special check runs from other sources such as Jury, Payroll Transfer, Flood Control, Toll Road, etc. Processes voided checks in financial system and reissue when necessary. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
High School Diploma/GED; Three years related job experience. Excellent computer skills including Excel and Microsoft Word, bookkeeping and accounting skills and good typing skills (minimum 35 WPM). Good written and verbal communications skills. Strong interpersonal skills and ability to deal effectively with others.
SALARY RANGE: Administrative/Clerical Grade 9, $1,355.20 - $1,596.00 biweekly based on qualifications
CLOSING DATE: Upon filling position
All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.
Fort Bend County is an Equal Opportunity Employer that does not discriminate
on the basis of race, color, age, sex, religion, disability or national
origin, or any other reason protected by law.
To be considered for employment, all interested candidates should complete the required Fort Bend County online employment application located at www.fortbendcounty.jobs